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SLCase study · Business application
Fish farm — from order to delivery in one system
Client: Fish farm (name on request)
Industry: Fish production and sales
Results
- ✓ Admin work reduced from around 8 hours a day to roughly 1 hour of review and approval
- ✓ Roughly 87.5% less administrative time
- ✓ No need to hire an additional full-time person
- ✓ Potential saving of over 20,000 KM a year — about what one admin position costs
- ✓ More orders no longer mean proportionally more administration
- ✓ The owner sees orders, customers, documents, staff, hours, tasks and deliveries in one place
We publish measurable figures exclusively after the client's written confirmation.
Quotes this month
0
Active orders
0
Work orders in production
0
Sales by week
Work orders
Note: this is a representation created to convey the logic and way the system works. Out of respect for our client's privacy and ownership we don't publicly show real screens, data or project details. In a conversation we can explain our approach and way of working in more detail, within what has been agreed with the client.
Problem
Orders arrived through the website, by phone and directly from regular customers. The same data was then retyped into invoices and receipts, delivery notes, work orders, veterinary documentation, worker tasks, the delivery plan, time records and the archive. Beyond the lost time, repeated entry increases the chance of error and makes the whole process hard to follow. The admin load grew to the point where the owner was planning to hire another full-time person.
Solution
We built an application around how the farm actually works, with one rule: data is entered only once. As soon as an order arrives from the website or the owner enters it manually, the system already holds the customer, products, quantities, prices and delivery details — and prepares every document that follows from them. Automation doesn't remove the human: where approval is needed, the system prepares the action and the responsible person reviews and confirms it.
A single data flow
System modules
Orders and customers
Intake from the website, by phone or manual — with each customer's history in one place.
Documents from one entry
Invoice, receipt, delivery note, work order and vet data all come from the same order.
Staff records
Check-ins, check-outs and total working time per worker.
Task assignment
Every worker gets a specific task and the owner follows how it is done.
Status tracking
At any moment you see what is new, in preparation, waiting for delivery or finished.
Delivery and routes
Orders are grouped by customer location for a more efficient driving plan.
Digital archive
Order, customer and the related documents stay connected and available.
System architecture
- — Separate screens per role — office, worker and driver each see only their part of the job
- — One data model: documents are generated from the order, never retyped
- — Steps that need approval wait for the responsible person before moving on
- — Archive tied to the order and the customer, with no manual folder juggling